Updated: 10-29-2024
Reports to Ann Ede and Jennifer Barnard, Co-Founders
Job Summary:
The Program Coordinator Assistant has the primary responsibility of assisting the Program Coordinator (PC) with administrative tasks in the development and coordination of services for individuals served by Triumph, Inc. The Program Coordinator Assistant will assist Triumph’s PC in the day-to-day duties of implementing the individuals’ overall service plan while establishing and maintaining a person-centered focus. The Program Coordinator Assistant develops close relationships with the individual supported, families, guardians and all who are a selected part of the individual’s team. The Program Coordinator Assistant may also be responsible for performing additional duties not stipulated below.
Summary of essential job functions-
· Coordinate and assist in the completion of CQL and State Assessments for individuals’ supported and their support staff.
· Gather and record information from the support team to provide recommendations to the Program Coordinator for development and implementation of the Overall Service Plan.
· Assist the Program Coordinator and support staff in attending medical appointments and follow-up information for the individuals’ supported.
· Prepare materials and communications for all Overall Service Plan meetings, SIS meetings and Human Rights Committee meetings.
· Assist in the development, implementation, and monitoring of the Overall Service Plans needed for each assigned individual within the required timelines.
· Work with the Agency Nurse to ensure all medical standing orders are appropriate and valid for each individual supported.
· Review medication administration records to ensure accuracy.
· Ensure all plans developed by the Program Coordinator clearly detail supports needed to attain desired outcomes.
· Assist the Program Coordinator in monitoring and reporting any progress, changes, or individual needs to the assigned individuals’ team.
· Researching, promoting new activities, opportunities, and adaptive equipment and technology that will enhance and expand services provided.
· Send financials and all required documentation to the appropriate parties to ensure the individuals’ benefits are maintained. These benefits include but are not limited to SNAP, Medicaid and Housing.
· Develop and maintain an electronic system for tracking an individuals’ medical appointments, OSP dates, SIS renewals, etc.
· Assist the Program Coordinator and Quality Assurance Specialist in reviewing monthly paperwork.
· Utilize Therap programming to aid in developing plans, reporting GER’s and other sources of information as needed.
· Participate and assist with CQL Accreditation. Attend Basic Assurances Committee meetings, communicate with CQL representatives, assist in compiling and maintaining required paperwork and follow up from CQL.
· Adhere and comply with all reporting requirements of mistreatment, abuse, neglect, and mistreatment.
· Enforce and support Triumph, Inc.’s policies and procedures.
· Perform related duties as required.
Minimum requirements-
· 1 year of experience in the Intellectual and Developmental Disabilities field
· Reliable transportation
· Adequate car insurance
· Consent to Federal and State Background checks (provided by employer)
· Consent to driving record check (provided by employer)
· Consent to initial hiring drug test and random selection thereafter (provided by employer)
· CPR, 1st Aid, TI, ANE, and module training (training will be provided by employer)
Abilities required-
· Strong organizational skills
· Time management
· Communicate effectively orally and in writing
· Detail orientated
· Be flexible in an everchanging environment
· Be a team player
· Maintain confidentiality
Disclaimer-
The above statements are intended to describe the general nature and level of work being performed by people assigned to these job duties. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel of this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed by request of Triumph, Inc. management.
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